All abstracts must be submitted online via the 45th EPA Congress online abstract system. Each completed submission is peer-reviewed for its scientific content by Scientific Committee.

Due to the fact that the abstracts will be reproduced in the Abstracts book exactly in the form they will be submitted, authors are kindly requested to adhere to the following guidelines:

Format

• Language: English
• Abstract text word limit: 300 words (names and affiliation details excluded)
• Suggested font: Tahoma, size 10 cpi
• Text justification: full
• Spacing between the title, the author(s) and the abstract text: Single
• Line spacing of the text: Single
• Abstract title: Abstract titles are limited to 15 words or less. The title should be dynamic and conclusive, rather than descriptive, and should be entered in title case format, AP format. In general, you should capitalize the first letter of each word unless it is a preposition or article. Do italicize scientific names of organisms such as streptococci or candida. Titles should not be bold.
• Surname(s) of the author(s): Enter first (given) name, and last (family/surname) name for each author plus institution/affiliation. One person must be identified as the presenting author and should be listed in Bold.
• The presenting author’s name should be in bold.
• The affiliation details of all authors [Institution/hospital, city/town, state (if relevant), and country] should be typed under the names, with the corresponding indices. Please do not list the department/branch in the institution/affiliation field. The 44th EPA Conference will not list each author’s department in the Program Book.
• Content of the Abstract: Titles, authors and authors’ affiliations are not included in the 300 word limit. The abstract must contain a brief statement of:For Research Abstracts:
  • The objectives of the investigation,
  • Experimental methods used,
  • Essential results, including data and, where appropriate, statistics,
  • Conclusions

  For Clinical Cases / Case Reports:

  • Introduction
  • Case Description
  • Discussion
• Abstract Text: All abstracts should be 300 words or less. When composing your text, be sure to use a word processor in order to save your abstract in advance. Do not include your title or authors in the abstract text — these items will be collected separately. Do not include references. If the abstract is based on research that was funded entirely or partially by an outside source, then be sure to enter the appropriate information (funding agency and grant number if applicable) when prompted during submission. You do not need to re-enter the information with your abstract text. However, all external funding MUST also be included in the presentation if accepted. Tables are permitted but should be simple and concise. Graphics/images are not recommended unless they are integral to the abstract and should be limited to no more than one or two.
• Changes, additions or corrections will not be accepted after the abstract submission deadline.
• Abstracts having insufficient data or including phrases such as “the conclusions are to be discussed” or “the evidence will be presented” etc. will not be accepted.
• Other Items: The following information should be submitted:
  Keywords: All abstract submissions may select up to five keywords from a list. Two keywords are required.
  Keywords should be selected from Medical Subject Headings (MeSH) to be used for indexing of articles. See: http://www.nlm.nih.gov/mesh/MBrowser.html for information on the selection of key words.
• Contact Information: The 45th EPA Congress will only correspond with the presenting author listed on the abstract regardless of who may have submitted the abstract, meaning that the presenting author will also act as the corresponding author. Thus, make sure to include a correct email address/phone number for the presenting author.

Formatting example:

For Research Abstracts:

Title Title Title Title Title Title Title

Josephine Star1, Maria Rossi2, Steve Smith1

1 St Mary’s Hospital, London, UK

2 University of Siena, Siena, Italy

Objectives of Investigation: abc abc abc

Methods Used: abc abc abc

Results: abc abc abc

Conclusions: abc abc abc

For Clinical Cases / Case Reports:

Josephine Star1, Maria Rossi2, Steve Smith1

1 St Mary’s Hospital, London, UK

2 University of Siena, Siena, Italy

Introduction: abc abc abc

Case Description: abc abc abc

Discussion: abc abc abc

Word Limit Help

Always hyphenate when possible (e.g., use “composite-resin restorations”, rather than “composite resin restorations”), and string together complicated phrases with hyphens.

Abbreviate extensively (i.e., introduce abbreviations quickly and use them. Do not say hybrid zone but rather introduce hybrid zone (HZ) and then use HZ from that point onward).

Always close spaces between numbers and units (e.g., instead of 30 mm, say 30-mm or 30mm; never leave spaces between numbers & standard deviations; and replace “30 ± 5” with “30±5”).

Always use tables for the presentation of information when possible. Put units in headers and omit them from the rest of the matrix.

Make sure that there is no inadvertent ‘dangling punctuation’ in the text, such as a comma or period that is not immediately adjacent to a word.

Eliminate as many “articles” (a, an, the, …) as possible.

String together all of the steps in the Materials & Methods section so that you are not starting and stopping individual sentences with separate subjects, verbs, and adjectives (e.g., “The samples (n=10/gp) were etched (37% H3POO4), washed (15s), stored (37°C, 7d), conditioned (25°C, 10m), tested (0.1mm/m), and statistically analyzed (ANOVA, Tukey’s, p < 0.05).”).

Replace statements with equations (e.g., Instead of “10 samples were tested for each group” insert “(n=10)” into an appropriate sentence).

Report all statistical differences with superscripts on results that can be attached rather than requiring separate statements.

Construct tables to minimize the number of necessary cells.

Presentations will be selected for the program on the basis of the scientific quality of the work as judged from the abstract. An impartial panel of reviewers will evaluate the content of each abstract.

The following are the evaluation criteria used in the review of abstracts. This is provided to call your attention to points that will be considered. In the final analysis, it will be the reviewers’ judgment of the value of any abstract that will determine whether the abstract should appear on the program. Since the abstracts are published and become part of the world’s scientific literature, it is important that the content be scientifically sound and grammatically correct. Each abstract is reviewed so that high standards can be ensured.

NOTIFICATIONS OF ACCEPTANCE

The official notifications will be emailed by the end of June, 2022 to all accepted presenters. The notifications will include presentation mode assignment (oral or poster), date and session time.

PLEASE NOTE: All communication between 45th EPA Congress and the presenter will take place via email. The email address used will be the one you supply when submitting your abstract for the PRESENTING/CORRESPONDING AUTHOR. Please make sure that you enter a valid, long-term email address so that you will receive all important notices that are sent from the 45th EPA Conference Secretariat regarding your abstract and presentation at the meeting.

Please do not call or ask the 45th EPA Congress Secretariat regarding the status of your abstract before recieving the official communication of acceptance/ rejection.

At the time of submission, you will be asked to select your preferred mode of presentation. However, not all requests can be accommodated and the final mode of your abstract will be selected by the Scientific Committee. The 45th EPA Congress will include presentations in the following modes:

Oral Presentation:

• PowerPoint (all equipment provided).
• You will have 10/15 minutes for your presentation (more details about the time will be follow)
• Oral sessions will be scheduled on Thursday 22nd.

Poster Presentation:

• Guidelines for creating the posters will be sent to poster presenters along with their poster acceptance notification.